Introduction
Certain phrases in professional communication have stood the test of time—but not all of them still feel fresh. “We are pleased to inform you” is one such expression. While it’s formal and widely accepted, it can sometimes sound outdated, overly rigid, or impersonal in modern communication.
Today’s workplace values clarity, warmth, and authenticity. Whether you’re sharing good news with a client, announcing a decision, or confirming approval, the way you deliver the message matters just as much as the message itself.
This guide provides 20+ refined, modern alternatives that help you communicate positive updates with professionalism, confidence, and a human touch.
When Should You Use These Alternatives?
The right phrase depends on tone, audience, and context.
Formal Situations
Use polished and structured language when communicating with:
- Clients
- Senior management
- External stakeholders
- Academic or official contacts
Semi-Formal Situations
Use balanced and approachable phrasing for:
- Colleagues
- Business partners
- Team members
Casual or Relaxed Situations
Use lighter, friendly expressions for:
- Internal updates
- Familiar coworkers
- Informal communication channels
Examples of Situational Use
- Job offer email: “We’re delighted to offer you the position.”
- Client approval: “We’re happy to confirm your request has been approved.”
- Team update: “Great news—your proposal has been accepted.”
- Academic notification: “We are happy to inform you of your successful application.”
20+ Polite Ways to Say “We Are Pleased to Inform You”
1. “We are delighted to inform you…”
Meaning: Formal and enthusiastic announcement.
Examples:
• We are delighted to inform you that your application has been approved.
• We are delighted to inform you of your successful selection.
• We are delighted to inform you that your proposal has been accepted.
• We are delighted to inform you of this positive update.
• We are delighted to inform you that the process is complete.
Why it works: Sounds warm yet professional.
2. “We are happy to inform you…”
Meaning: Friendly and widely used.
Examples:
• We are happy to inform you that your request has been approved.
• We are happy to inform you of your acceptance.
• We are happy to inform you about this update.
• We are happy to inform you that your application was successful.
• We are happy to inform you of the outcome.
Why it works: Simple and approachable.
3. “We’re pleased to share that…”
Meaning: Modern and conversational.
Examples:
• We’re pleased to share that your application has been accepted.
• We’re pleased to share that the project is approved.
• We’re pleased to share that everything is finalized.
• We’re pleased to share that your request has been granted.
• We’re pleased to share that the results are positive.
Why it works: Less formal, more natural.
4. “We are glad to announce…”
Meaning: Slightly formal announcement tone.
Examples:
• We are glad to announce your successful selection.
• We are glad to announce the approval of your request.
• We are glad to announce your promotion.
• We are glad to announce the completion of the process.
• We are glad to announce this positive outcome.
Why it works: Clear and confident.
5. “We’re excited to inform you…”
Meaning: Energetic and positive.
Examples:
• We’re excited to inform you that you’ve been selected.
• We’re excited to inform you of your acceptance.
• We’re excited to inform you about this opportunity.
• We’re excited to inform you that your proposal is approved.
• We’re excited to inform you of the outcome.
Why it works: Engaging and modern.
6. “We’re happy to share the good news…”
Meaning: Emphasizes positivity.
Examples:
• We’re happy to share the good news that your application was successful.
• We’re happy to share the good news about your promotion.
• We’re happy to share the good news regarding your request.
• We’re happy to share the good news that everything is approved.
• We’re happy to share the good news today.
Why it works: Friendly and warm.
7. “We’re pleased to confirm…”
Meaning: Formal confirmation tone.
Examples:
• We’re pleased to confirm your acceptance into the program.
• We’re pleased to confirm your selection.
• We’re pleased to confirm approval of your request.
• We’re pleased to confirm your appointment.
• We’re pleased to confirm the outcome.
Why it works: Professional and precise.
8. “We’re happy to let you know…”
Meaning: Informal-professional balance.
Examples:
• We’re happy to let you know your application was successful.
• We’re happy to let you know the results are positive.
• We’re happy to let you know your request has been approved.
• We’re happy to let you know everything is finalized.
• We’re happy to let you know the decision.
Why it works: Natural and easy.
9. “We’re glad to inform you…”
Meaning: Slightly formal but warm.
Examples:
• We’re glad to inform you of your selection.
• We’re glad to inform you that your request is approved.
• We’re glad to inform you about this update.
• We’re glad to inform you of the results.
• We’re glad to inform you that everything is complete.
Why it works: Balanced tone.
10. “We’re pleased to announce…”
Meaning: Official announcement style.
Examples:
• We’re pleased to announce your promotion.
• We’re pleased to announce your acceptance.
• We’re pleased to announce the approval.
• We’re pleased to announce the results.
• We’re pleased to announce the decision.
Why it works: Strong and authoritative.
11. “We are pleased to confirm that…”
Meaning: Formal and reassuring.
Examples:
• We are pleased to confirm that your request has been approved.
• We are pleased to confirm that your application was successful.
• We are pleased to confirm that everything is finalized.
• We are pleased to confirm that the process is complete.
• We are pleased to confirm that you’ve been selected.
Why it works: Clear and professional.
12. “We’re delighted to share…”
Meaning: Warm and enthusiastic.
Examples:
• We’re delighted to share your acceptance.
• We’re delighted to share the results.
• We’re delighted to share the outcome.
• We’re delighted to share the update.
• We’re delighted to share this news.
Why it works: Positive and engaging.
13. “We’re thrilled to inform you…”
Meaning: Highly enthusiastic tone.
Examples:
• We’re thrilled to inform you of your success.
• We’re thrilled to inform you about this opportunity.
• We’re thrilled to inform you of your selection.
• We’re thrilled to inform you of the outcome.
• We’re thrilled to inform you of the results.
Why it works: Creates excitement.
14. “We’re happy to confirm…”
Meaning: Friendly confirmation.
Examples:
• We’re happy to confirm your selection.
• We’re happy to confirm your request is approved.
• We’re happy to confirm the results.
• We’re happy to confirm the outcome.
• We’re happy to confirm everything is finalized.
Why it works: Simple and effective.
15. “We’re pleased to let you know…”
Meaning: Polished and modern.
Examples:
• We’re pleased to let you know your application was successful.
• We’re pleased to let you know the results are positive.
• We’re pleased to let you know your request is approved.
• We’re pleased to let you know the outcome.
• We’re pleased to let you know everything is complete.
Why it works: Smooth and professional.
16. “We are happy to announce…”
Meaning: Formal announcement.
Examples:
• We are happy to announce your promotion.
• We are happy to announce your acceptance.
• We are happy to announce the results.
• We are happy to announce the decision.
• We are happy to announce this update.
Why it works: Clear and formal.
17. “We’re pleased to advise…”
Meaning: Formal and slightly traditional.
Examples:
• We’re pleased to advise that your request has been approved.
• We’re pleased to advise of your acceptance.
• We’re pleased to advise of the results.
• We’re pleased to advise that everything is finalized.
• We’re pleased to advise of the outcome.
Why it works: Professional tone.
18. “We’re glad to share…”
Meaning: Warm and approachable.
Examples:
• We’re glad to share your successful application.
• We’re glad to share the results.
• We’re glad to share the outcome.
• We’re glad to share this update.
• We’re glad to share the news.
Why it works: Friendly yet professional.
19. “We are pleased to notify you…”
Meaning: Formal and official.
Examples:
• We are pleased to notify you of your selection.
• We are pleased to notify you of your acceptance.
• We are pleased to notify you of the results.
• We are pleased to notify you of approval.
• We are pleased to notify you of this update.
Why it works: Formal and authoritative.
20. “We’re happy to confirm the following…”
Meaning: Structured confirmation.
Examples:
• We’re happy to confirm the following details.
• We’re happy to confirm the following outcome.
• We’re happy to confirm the following results.
• We’re happy to confirm the following update.
• We’re happy to confirm the following information.
Why it works: Organized and clear.
Consideration: How to Choose the Right Phrase
✔ Tone: Formal vs friendly
✔ Audience: Client vs colleague
✔ Context: Offer, approval, or announcement
✔ Urgency: Immediate vs general update
✔ Medium: Email vs message
Mini Examples
- Formal: “We are pleased to notify you…”
- Friendly: “We’re happy to share…”
- Excited: “We’re thrilled to inform you…”
Quick One-Line Templates
- We’re pleased to share your success.
- We’re happy to confirm your approval.
- We’re delighted to inform you of the outcome.
- We’re excited to share this update.
- We’re glad to announce your selection.
- We’re pleased to let you know the results.
- We’re happy to inform you of your acceptance.
- We’re thrilled to confirm your success.
- We’re pleased to advise of the decision.
- We’re glad to confirm everything is finalized.
Common Mistakes to Avoid
- Using outdated or overly rigid phrases
- Sounding overly formal in casual contexts
- Overusing the same phrase repeatedly
- Ignoring audience tone
- Making the message too long
FAQ
1. Is “we are pleased to inform you” outdated?
Not outdated, but slightly formal compared to modern alternatives.
2. What’s the best modern alternative?
“We’re pleased to share that…” works well.
3. Can I use casual phrases in emails?
Yes, depending on the audience.
4. Which phrase is most formal?
“We are pleased to notify you.”
5. Should I sound enthusiastic?
Yes, especially for positive news.
6. Are these phrases suitable for job offers?
Absolutely—they’re commonly used.
Conclusion
The way you deliver good news shapes how it’s received. By moving beyond “we are pleased to inform you” and choosing more refined, modern expressions, you make your communication more engaging, human, and impactful.
These alternatives help you strike the perfect balance between professionalism and warmth—ensuring your message leaves a lasting positive impression.
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