Introduction
In professional communication, the smallest phrases can carry the biggest impact. Something as simple as “please keep in mind” can either sound helpful—or unintentionally directive—depending on how it’s used.
That’s why refining this phrase matters. The right alternative can make your message sound more thoughtful, respectful, and persuasive without coming across as demanding. Whether you’re writing to a client, colleague, or manager, choosing a polished expression helps maintain clarity while strengthening relationships.
In this guide, you’ll discover 20 carefully selected alternatives to “please keep in mind,” each with examples and practical insights to help you communicate with confidence and precision.
When Should You Use These Alternatives?
Choosing the right phrase depends on tone, context, and your relationship with the reader.
Formal Situations
Use more refined alternatives when communicating with:
- Clients
- Senior leadership
- External stakeholders
- Academic or official contacts
Semi-Formal Situations
Balanced expressions work best for:
- Colleagues
- Team members
- Project collaborators
- New professional connections
Casual or Internal Situations
Lighter variations fit well in:
- Internal chats
- Friendly workplace conversations
- Informal updates
Examples of Situational Use
- Client email: “Kindly note that the deadline remains unchanged.”
- Team update: “Just a reminder that the meeting starts at 10 AM.”
- Manager briefing: “Please be aware of the revised timeline.”
- Project discussion: “It’s worth noting that resources are limited.”
20 Polite Ways to Say “Please Keep in Mind”
1. Kindly note that
Meaning: A formal and respectful way to draw attention to important information.
Examples:
• Kindly note that the deadline has been extended.
• Kindly note that the meeting location has changed.
• Kindly note that approvals are still pending.
• Kindly note that this update affects all departments.
• Kindly note that submissions must follow the guidelines.
Why it works: Clear, professional, and widely accepted in formal communication.
2. Please be aware that
Meaning: Alerts the reader to key information or changes.
Examples:
• Please be aware that the timeline has shifted.
• Please be aware that delays may occur.
• Please be aware that resources are limited.
• Please be aware that this policy is effective immediately.
• Please be aware that attendance is mandatory.
Why it works: Direct yet polite; ideal for important notices.
3. It is important to note that
Meaning: Emphasizes significance without sounding forceful.
Examples:
• It is important to note that the budget is fixed.
• It is important to note that changes require approval.
• It is important to note that timelines are tight.
• It is important to note that feedback is due Friday.
• It is important to note that this impacts scheduling.
Why it works: Adds weight and clarity to key points.
4. Please keep in consideration
Meaning: Encourages thoughtful awareness of a factor.
Examples:
• Please keep in consideration the project scope.
• Please keep in consideration the client’s preferences.
• Please keep in consideration the timeline constraints.
• Please keep in consideration team availability.
• Please keep in consideration budget limitations.
Why it works: Softens the tone while encouraging reflection.
5. Just a reminder that
Meaning: Friendly way to reinforce existing information.
Examples:
• Just a reminder that the meeting starts at 9 AM.
• Just a reminder that reports are due tomorrow.
• Just a reminder that deadlines are approaching.
• Just a reminder that attendance is required.
• Just a reminder that updates should be shared weekly.
Why it works: Casual yet effective for internal communication.
6. For your consideration
Meaning: Suggests something without imposing.
Examples:
• For your consideration, the revised proposal is attached.
• For your consideration, we suggest a new approach.
• For your consideration, here are the updated figures.
• For your consideration, please review the changes.
• For your consideration, we recommend this timeline.
Why it works: Respectful and collaborative.
7. Please take into account
Meaning: Requests thoughtful evaluation.
Examples:
• Please take into account current market conditions.
• Please take into account the client’s needs.
• Please take into account budget limits.
• Please take into account scheduling conflicts.
• Please take into account resource availability.
Why it works: Balanced and practical.
8. It’s worth noting that
Meaning: Highlights useful or relevant information.
Examples:
• It’s worth noting that the deadline is flexible.
• It’s worth noting that feedback is positive.
• It’s worth noting that changes are minimal.
• It’s worth noting that costs may increase.
• It’s worth noting that results vary.
Why it works: Natural, conversational, yet professional.
9. Please bear in mind
Meaning: Polite and slightly formal reminder.
Examples:
• Please bear in mind the project scope.
• Please bear in mind the timeline.
• Please bear in mind the requirements.
• Please bear in mind the client expectations.
• Please bear in mind budget constraints.
Why it works: Classic and courteous phrasing.
10. May I remind you that
Meaning: Gentle and respectful reminder.
Examples:
• May I remind you that submissions are due today.
• May I remind you that approval is pending.
• May I remind you that attendance is required.
• May I remind you that deadlines are strict.
• May I remind you that updates are needed.
Why it works: Polite and non-intrusive.
11. Please consider that
Meaning: Encourages thoughtful reflection.
Examples:
• Please consider that resources are limited.
• Please consider that timelines are tight.
• Please consider that changes affect delivery.
• Please consider that feedback is ongoing.
• Please consider that priorities may shift.
Why it works: Soft and respectful tone.
12. I would like to highlight that
Meaning: Draws attention to something important.
Examples:
• I would like to highlight that deadlines are fixed.
• I would like to highlight that quality is essential.
• I would like to highlight that revisions are required.
• I would like to highlight that timelines are strict.
• I would like to highlight that this impacts delivery.
Why it works: Professional and assertive.
13. Please remember that
Meaning: Straightforward but polite reminder.
Examples:
• Please remember that deadlines are approaching.
• Please remember that submissions must be complete.
• Please remember that attendance is required.
• Please remember that policies apply.
• Please remember that updates are needed.
Why it works: Clear and easy to understand.
14. Allow me to point out that
Meaning: Formal way to introduce a key detail.
Examples:
• Allow me to point out that deadlines are fixed.
• Allow me to point out that changes affect timelines.
• Allow me to point out that approval is required.
• Allow me to point out that resources are limited.
• Allow me to point out that this impacts outcomes.
Why it works: Polished and confident.
15. Please keep this in view
Meaning: Encourages ongoing awareness.
Examples:
• Please keep this in view when planning.
• Please keep this in view during execution.
• Please keep this in view while reviewing.
• Please keep this in view for future steps.
• Please keep this in view when finalizing details.
Why it works: Subtle and thoughtful.
16. Kindly be advised that
Meaning: Very formal notification.
Examples:
• Kindly be advised that the policy has changed.
• Kindly be advised that delays are expected.
• Kindly be advised that submissions are closed.
• Kindly be advised that approval is required.
• Kindly be advised that updates are ongoing.
Why it works: Suitable for official communication.
17. I’d like to remind you that
Meaning: Friendly but respectful reminder.
Examples:
• I’d like to remind you that deadlines are near.
• I’d like to remind you that updates are pending.
• I’d like to remind you that attendance is required.
• I’d like to remind you that revisions are needed.
• I’d like to remind you that timelines are strict.
Why it works: Warm and professional balance.
18. Please keep this in consideration
Meaning: Suggests thoughtful evaluation.
Examples:
• Please keep this in consideration while planning.
• Please keep this in consideration when reviewing.
• Please keep this in consideration during execution.
• Please keep this in consideration for budgeting.
• Please keep this in consideration when finalizing.
Why it works: Encourages careful thinking.
19. I would appreciate it if you could note that
Meaning: Polite and indirect request.
Examples:
• I would appreciate it if you could note that deadlines are fixed.
• I would appreciate it if you could note that changes are required.
• I would appreciate it if you could note that updates are pending.
• I would appreciate it if you could note that approval is needed.
• I would appreciate it if you could note that timelines are tight.
Why it works: Extremely polite and respectful.
20. Please keep this in mind moving forward
Meaning: Encourages future awareness.
Examples:
• Please keep this in mind moving forward with the project.
• Please keep this in mind moving forward during planning.
• Please keep this in mind moving forward for deadlines.
• Please keep this in mind moving forward with updates.
• Please keep this in mind moving forward for decisions.
Why it works: Clear and forward-focused.
Consideration: How to Choose the Right Phrase
Selecting the right alternative depends on several key factors:
- Tone: Match the formality level to your message
- Audience: Adjust based on hierarchy and relationship
- Urgency: Use stronger phrasing for critical information
- Context: Align with the purpose (reminder, update, warning)
- Medium: Emails require polish; chats allow flexibility
Mini Examples
- Client: “Kindly note that the timeline has changed.”
- Colleague: “Just a reminder that the meeting is at 2 PM.”
- Manager: “It is important to note that this impacts delivery.”
Quick One-Line Templates
- Kindly note that the deadline remains unchanged.
- Please be aware that updates are pending.
- It is important to note that timelines are fixed.
- Just a reminder that the meeting starts soon.
- Please take into account the latest changes.
- It’s worth noting that feedback is positive.
- Please bear in mind the project scope.
- I would like to highlight that revisions are required.
- Please keep this in mind moving forward.
- For your consideration, the updated document is attached.
Common Mistakes to Avoid
- Using overly direct or commanding language
- Repeating the same phrase in every message
- Being too vague without context
- Mixing casual tone in formal emails
- Overloading messages with unnecessary reminders
FAQ
1. Is “please keep in mind” unprofessional?
No, but more refined alternatives often sound better in formal communication.
2. What’s the most formal alternative?
“Kindly be advised that” or “It is important to note that.”
3. What should I use in casual settings?
“Just a reminder that” works best.
4. How can I sound polite but not weak?
Use balanced phrases like “Please take into account.”
5. Can these be used in emails and chats?
Yes—just adjust tone depending on context.
6. What if I don’t want to sound repetitive?
Rotate between different alternatives naturally.
Conclusion
The way you phrase reminders can quietly shape how your message is received. By choosing thoughtful alternatives to “please keep in mind,” you communicate with greater clarity, professionalism, and respect.
Whether you’re addressing a client, collaborating with a team, or guiding a project forward, the right wording helps you sound confident without being forceful.
If you’d like similar guides for other phrases, feel free to request the topic—I’ll craft it in the same structured, professional format.
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