Introduction
First impressions in business communication are often formed in the very first line of an email. The way you introduce yourself—or introduce someone else—sets the tone for professionalism, credibility, and clarity. While the phrase “by way of introduction” is grammatically correct, it can sound outdated, stiff, or overly formal in modern business writing.
Using refined and contemporary alternatives allows you to sound confident, polished, and intentional—without appearing robotic or old-fashioned. This guide presents 20 professional alternatives to “by way of introduction”, complete with meanings, practical examples, and usage guidance to help you communicate effectively in any business setting.
When Should You Use These Alternatives?
Choosing the right introductory phrase depends on context, audience, and tone. Here’s how to decide:
Formal Situations
Use structured, polished phrases when writing to:
- Senior executives
- Clients or stakeholders
- External partners
- Academic or official contacts
Semi-Formal Situations
Use balanced, professional language when emailing:
- Colleagues
- Cross-functional teams
- New professional connections
- Vendors or collaborators
Casual or Relaxed Situations
Use lighter alternatives for:
- Internal teams
- Familiar coworkers
- Ongoing conversations
Examples of Situational Use
- Client email: Introducing yourself to a new client account
- Internal email: Introducing a new team member
- Networking: Following up after a business event
- Referral email: Introducing two professionals to each other
20 Professional Alternatives to “By Way of Introduction”
1. I would like to introduce myself
Meaning: A clear and polite self-introduction.
Examples:
• I would like to introduce myself as the new project coordinator.
• I would like to introduce myself and share a brief overview of my role.
• I would like to introduce myself before we begin our collaboration.
• I would like to introduce myself and connect regarding the proposal.
• I would like to introduce myself as your primary point of contact.
Why it works: Direct, professional, and universally accepted.
2. Allow me to introduce myself
Meaning: A formal and courteous self-introduction.
Examples:
• Allow me to introduce myself as the account manager.
• Allow me to introduce myself before addressing your inquiry.
• Allow me to introduce myself and explain my responsibilities.
• Allow me to introduce myself and outline next steps.
• Allow me to introduce myself as part of the leadership team.
Why it works: Polite and respectful, ideal for formal emails.
3. I am writing to introduce myself
Meaning: Straightforward and business-appropriate.
Examples:
• I am writing to introduce myself and discuss the project scope.
• I am writing to introduce myself as your new contact.
• I am writing to introduce myself and initiate our discussion.
• I am writing to introduce myself regarding your recent request.
• I am writing to introduce myself and provide assistance.
Why it works: Clear purpose and professional tone.
4. I wanted to take a moment to introduce myself
Meaning: Polite and conversational introduction.
Examples:
• I wanted to take a moment to introduce myself and connect.
• I wanted to take a moment to introduce myself before our meeting.
• I wanted to take a moment to introduce myself and explain my role.
• I wanted to take a moment to introduce myself regarding this matter.
• I wanted to take a moment to introduce myself and say hello.
Why it works: Warm yet professional.
5. I’m reaching out to introduce myself
Meaning: Modern and approachable phrasing.
Examples:
• I’m reaching out to introduce myself as part of the team.
• I’m reaching out to introduce myself and start the conversation.
• I’m reaching out to introduce myself regarding the upcoming project.
• I’m reaching out to introduce myself and offer support.
• I’m reaching out to introduce myself as your new contact.
Why it works: Contemporary and natural.
6. I’d like to briefly introduce myself
Meaning: Indicates respect for the reader’s time.
Examples:
• I’d like to briefly introduce myself before proceeding.
• I’d like to briefly introduce myself and my responsibilities.
• I’d like to briefly introduce myself and connect.
• I’d like to briefly introduce myself as the project lead.
• I’d like to briefly introduce myself and outline next steps.
Why it works: Concise and courteous.
7. I’m pleased to introduce myself
Meaning: Polite and positive tone.
Examples:
• I’m pleased to introduce myself as the new manager.
• I’m pleased to introduce myself and join the discussion.
• I’m pleased to introduce myself and work with your team.
• I’m pleased to introduce myself in this capacity.
• I’m pleased to introduce myself and assist you.
Why it works: Professional with a positive tone.
8. I wanted to formally introduce myself
Meaning: Explicitly formal introduction.
Examples:
• I wanted to formally introduce myself as your contact.
• I wanted to formally introduce myself before our collaboration.
• I wanted to formally introduce myself and clarify my role.
• I wanted to formally introduce myself on behalf of the team.
• I wanted to formally introduce myself regarding this matter.
Why it works: Ideal for official contexts.
9. I’m writing to connect and introduce myself
Meaning: Relationship-focused introduction.
Examples:
• I’m writing to connect and introduce myself regarding the project.
• I’m writing to connect and introduce myself as your liaison.
• I’m writing to connect and introduce myself professionally.
• I’m writing to connect and introduce myself before next steps.
• I’m writing to connect and introduce myself following our call.
Why it works: Encourages engagement.
10. I’d like to introduce myself and my role
Meaning: Clear role-based introduction.
Examples:
• I’d like to introduce myself and my role on the project.
• I’d like to introduce myself and my responsibilities.
• I’d like to introduce myself and my involvement.
• I’d like to introduce myself and my position.
• I’d like to introduce myself and my scope of work.
Why it works: Adds clarity and authority.
11. I’m reaching out to make an introduction
Meaning: Neutral and professional phrasing.
Examples:
• I’m reaching out to make an introduction ahead of our meeting.
• I’m reaching out to make an introduction and share context.
• I’m reaching out to make an introduction on behalf of the team.
• I’m reaching out to make an introduction and connect.
• I’m reaching out to make an introduction regarding this request.
Why it works: Polished and versatile.
12. Please allow me to introduce myself
Meaning: Highly respectful and formal.
Examples:
• Please allow me to introduce myself as the coordinator.
• Please allow me to introduce myself before proceeding.
• Please allow me to introduce myself and clarify next steps.
• Please allow me to introduce myself on behalf of management.
• Please allow me to introduce myself regarding this matter.
Why it works: Excellent for senior audiences.
13. I’m happy to introduce myself
Meaning: Friendly but professional.
Examples:
• I’m happy to introduce myself and collaborate.
• I’m happy to introduce myself and support your efforts.
• I’m happy to introduce myself as part of the team.
• I’m happy to introduce myself and assist.
• I’m happy to introduce myself and connect.
Why it works: Warm and approachable.
14. I’d like to take this opportunity to introduce myself
Meaning: Formal and intentional phrasing.
Examples:
• I’d like to take this opportunity to introduce myself professionally.
• I’d like to take this opportunity to introduce myself and connect.
• I’d like to take this opportunity to introduce myself before we begin.
• I’d like to take this opportunity to introduce myself as your contact.
• I’d like to take this opportunity to introduce myself formally.
Why it works: Sounds thoughtful and respectful.
15. I am your point of contact moving forward
Meaning: Functional introduction.
Examples:
• I am your point of contact moving forward on this matter.
• I am your point of contact moving forward for approvals.
• I am your point of contact moving forward for coordination.
• I am your point of contact moving forward on the project.
• I am your point of contact moving forward for updates.
Why it works: Clear and authoritative.
16. I’ll be working closely with you
Meaning: Collaborative introduction.
Examples:
• I’ll be working closely with you on this initiative.
• I’ll be working closely with you moving forward.
• I’ll be working closely with you to support delivery.
• I’ll be working closely with you on execution.
• I’ll be working closely with you throughout the process.
Why it works: Builds rapport.
17. I’m joining the conversation as
Meaning: Useful for ongoing threads.
Examples:
• I’m joining the conversation as the new lead.
• I’m joining the conversation as your support contact.
• I’m joining the conversation as part of the team.
• I’m joining the conversation as the coordinator.
• I’m joining the conversation as the project owner.
Why it works: Natural and contextual.
18. I’m connecting to share a brief introduction
Meaning: Short and professional.
Examples:
• I’m connecting to share a brief introduction.
• I’m connecting to share a brief introduction and context.
• I’m connecting to share a brief introduction regarding this task.
• I’m connecting to share a brief introduction before next steps.
• I’m connecting to share a brief introduction and assist.
Why it works: Concise and efficient.
19. I’d like to introduce a colleague
Meaning: For third-party introductions.
Examples:
• I’d like to introduce a colleague who will assist you.
• I’d like to introduce a colleague joining the project.
• I’d like to introduce a colleague from our team.
• I’d like to introduce a colleague who will be in touch.
• I’d like to introduce a colleague handling this request.
Why it works: Clear and professional.
20. I’m pleased to make the following introduction
Meaning: Very formal third-party introduction.
Examples:
• I’m pleased to make the following introduction.
• I’m pleased to make the following introduction between teams.
• I’m pleased to make the following introduction for collaboration.
• I’m pleased to make the following introduction regarding this project.
• I’m pleased to make the following introduction professionally.
Why it works: Elegant and traditional.
Consideration: How to Choose the Right Phrase
- Tone: Match the formality of the relationship
- Audience: Seniority and familiarity matter
- Urgency: Direct phrases for urgent matters
- Context: New contact vs ongoing thread
- Medium: Email requires more polish than chat
Mini Examples
- Client email: “I am writing to introduce myself…”
- Team email: “I’m reaching out to introduce myself…”
- Executive email: “Please allow me to introduce myself…”
Quick One-Line Templates
- I am writing to introduce myself and connect.
- Please allow me to introduce myself formally.
- I’d like to briefly introduce myself and my role.
- I’m reaching out to introduce myself regarding this matter.
- I wanted to formally introduce myself as your contact.
- I’m pleased to introduce myself and collaborate.
- I’d like to take this opportunity to introduce myself.
- I’ll be working closely with you moving forward.
- I am your point of contact for this project.
- I’m happy to introduce myself and assist.
Common Mistakes to Avoid
- Using outdated or overly stiff phrases
- Being vague about your role
- Sounding overly casual in formal emails
- Overloading the introduction with details
- Skipping the introduction entirely
FAQ
1. Is “by way of introduction” still acceptable?
Yes, but it sounds outdated in modern business writing.
2. What’s the most professional alternative?
“I am writing to introduce myself.”
3. Can I use casual phrases in business emails?
Only with internal teams or familiar colleagues.
4. How long should an introduction be?
One to two sentences is ideal.
5. Should I introduce my role immediately?
Yes, it adds clarity and authority.
6. Are these phrases suitable for LinkedIn messages?
Yes, especially semi-formal options.
Conclusion
Choosing the right alternative to “by way of introduction” helps you sound modern, confident, and professional from the very first line. Whether you’re contacting a client, joining a new team, or making a referral, refined introductions build credibility and set the stage for effective communication.
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