20 Professional Ways to Say “By the Way” 2026

Introduction

Small phrases often carry big impact in professional communication. “By the way” is one of those expressions—useful, casual, and conversational, but not always appropriate in formal or business settings. In emails, meetings, reports, or client discussions, it can sound abrupt, informal, or even careless if used incorrectly.

Replacing “by the way” with a more polished alternative helps you sound intentional, organized, and professional—while still smoothly introducing additional information. This article explores 20 professional ways to say “by the way,” complete with meanings, examples, and practical guidance so you can communicate with clarity and confidence in any workplace scenario.

When Should You Use These Alternatives?

Choosing the right substitute depends on formality, audience, and purpose.

Formal Situations

Use refined alternatives when writing:

Client or stakeholder emails
Reports or proposals
Executive or academic correspondence

Semi-Formal Situations

Balanced expressions work best for:

Colleagues and peers
Internal updates
Cross-team collaboration

Casual or Light Professional Situations

Softer options fit:

Friendly workplace chats
Informal follow-ups
Quick reminders

Situational Examples

Client email: “Additionally, I wanted to mention…”
Meeting follow-up: “As a quick note…”
Internal update: “On a related note…”
Project reminder: “Just to flag…”

20 Professional Ways to Say “By the Way”

1. Additionally

Meaning: Introduces extra information formally.
Examples:

Additionally, the revised document is attached.
Additionally, we will need final approval by Friday.
Additionally, the timeline has been updated.
Additionally, please review the attached notes.
Additionally, the budget reflects recent changes.
Why it works: Clear, structured, and professional.

2. Furthermore

Meaning: Adds supporting or related information.
Examples:

Furthermore, the proposal includes revised estimates.
Furthermore, we expect completion next week.
Furthermore, this approach reduces risk.
Furthermore, feedback has been incorporated.
Furthermore, the data supports this decision.
Why it works: Strong and formal transition.

3. Moreover

Meaning: Emphasizes an important additional point.
Examples:

Moreover, this solution improves efficiency.
Moreover, it aligns with our objectives.
Moreover, the costs remain unchanged.
Moreover, client feedback has been positive.
Moreover, it simplifies implementation.
Why it works: Adds weight and credibility.

4. In addition

Meaning: Neutral way to add information.
Examples:

In addition, the report includes recommendations.
In addition, training will be provided.
In addition, timelines have been adjusted.
In addition, please confirm availability.
In addition, the team will follow up.
Why it works: Smooth and versatile.

5. As a reminder

Meaning: Reintroduces previously shared information.
Examples:

As a reminder, the deadline is Friday.
As a reminder, approvals are pending.
As a reminder, please submit feedback.
As a reminder, the meeting starts at 10.
As a reminder, documents were shared earlier.
Why it works: Polite and non-intrusive.

6. On a related note

Meaning: Links a connected idea.
Examples:

On a related note, timelines may shift slightly.
On a related note, budget approval is pending.
On a related note, resources are available.
On a related note, the client has responded.
On a related note, training begins next week.
Why it works: Natural and cohesive.

7. I would also like to mention

Meaning: Gentle, respectful addition.
Examples:

I would also like to mention the updated schedule.
I would also like to mention a minor adjustment.
I would also like to mention upcoming milestones.
I would also like to mention client feedback.
I would also like to mention a potential risk.
Why it works: Polite and professional.

8. Just to note

Meaning: Light, semi-formal clarification.
Examples:

Just to note, the file has been revised.
Just to note, approvals are still pending.
Just to note, timelines may change.
Just to note, access has been granted.
Just to note, this is a draft version.
Why it works: Brief and friendly.

9. For your awareness

Meaning: Highlights relevant information.
Examples:

For your awareness, the policy has changed.
For your awareness, the client responded.
For your awareness, timelines were updated.
For your awareness, resources are limited.
For your awareness, approvals are in progress.
Why it works: Professional and respectful.

10. As an additional point

Meaning: Introduces a supplementary idea.
Examples:

As an additional point, costs remain stable.
As an additional point, feedback was positive.
As an additional point, training is scheduled.
As an additional point, documentation is complete.
As an additional point, timelines are flexible.
Why it works: Clear and intentional.

11. It’s also worth noting

Meaning: Draws attention to something important.
Examples:

It’s also worth noting that risks are minimal.
It’s also worth noting that support is available.
It’s also worth noting that approval is required.
It’s also worth noting recent improvements.
It’s also worth noting upcoming deadlines.
Why it works: Adds emphasis without pressure.

12. For completeness

Meaning: Adds information for full clarity.
Examples:

For completeness, the appendix is attached.
For completeness, all data has been verified.
For completeness, timelines are included below.
For completeness, approvals are pending.
For completeness, notes are attached.
Why it works: Precise and professional.

13. I’d like to add

Meaning: Simple and conversational.
Examples:

I’d like to add a quick clarification.
I’d like to add an update on progress.
I’d like to add a final point.
I’d like to add a suggestion.
I’d like to add one more detail.
Why it works: Natural yet respectful.

14. As a quick note

Meaning: Signals brief information.
Examples:

As a quick note, the file was updated.
As a quick note, timelines may change.
As a quick note, approvals are underway.
As a quick note, access was granted.
As a quick note, this is confidential.
Why it works: Efficient and polite.

15. I wanted to flag

Meaning: Draws attention to something important.
Examples:

I wanted to flag a potential delay.
I wanted to flag an upcoming deadline.
I wanted to flag a minor issue.
I wanted to flag client feedback.
I wanted to flag recent changes.
Why it works: Professional and proactive.

16. As an aside

Meaning: Light, secondary information.
Examples:

As an aside, training materials are ready.
As an aside, access will be updated.
As an aside, feedback was positive.
As an aside, timelines are flexible.
As an aside, documentation is complete.
Why it works: Softens the transition.

17. Just to highlight

Meaning: Emphasizes key information.
Examples:

Just to highlight, the deadline is Friday.
Just to highlight, approval is required.
Just to highlight, this is a priority.
Just to highlight, changes were made.
Just to highlight, resources are available.
Why it works: Clear and focused.

18. I’d also like to point out

Meaning: Formal emphasis on detail.
Examples:

I’d also like to point out recent updates.
I’d also like to point out potential risks.
I’d also like to point out budget changes.
I’d also like to point out next steps.
I’d also like to point out key findings.
Why it works: Assertive yet professional.

19. As a final note

Meaning: Introduces closing information.
Examples:

As a final note, thank you for your time.
As a final note, deadlines remain unchanged.
As a final note, support is available.
As a final note, please confirm receipt.
As a final note, feedback is welcome.
Why it works: Ideal for conclusions.

20. Before we conclude

Meaning: Signals one last point.
Examples:

Before we conclude, please review the attachment.
Before we conclude, I’d like to clarify one point.
Before we conclude, timelines should be confirmed.
Before we conclude, approvals are required.
Before we conclude, thank you for your support.
Why it works: Polished and structured.

Consideration: How to Choose the Right Phrase

When selecting the best alternative, consider:

Tone: Formal vs conversational
Audience: Client, manager, or colleague
Urgency: Informational or time-sensitive
Context: Email, meeting, report, or chat
Placement: Mid-message or closing remark

Mini Examples

Client email: “Additionally, the proposal has been updated.”
Team chat: “Just to note, the file is ready.”
Executive update: “Furthermore, the risks are minimal.”

Quick One-Line Templates

Additionally, please review the attached file.
On a related note, timelines may change.
As a quick note, approvals are pending.
I wanted to flag an important update.
For your awareness, the policy has changed.
It’s also worth noting recent feedback.
Before we conclude, one final point.
As a reminder, the deadline is Friday.
I’d like to add a brief clarification.
As a final note, thank you for your time.

Common Mistakes to Avoid

Using “by the way” in formal emails
Adding extra points without transitions
Sounding abrupt or careless
Overusing the same phrase repeatedly
Including unnecessary side notes

FAQ

1. Is “by the way” unprofessional?
Not always, but it’s often too casual for formal communication.

2. What’s the best formal replacement?
“Additionally” or “Furthermore” work well.

3. Can I use these in meetings?
Yes, many are ideal for spoken communication.

4. Which phrases suit emails best?
“In addition,” “For your awareness,” and “As a reminder.”

5. Are these suitable for reports?
Yes—especially formal transitions like “Moreover.”

6. Can I mix casual and formal phrases?
Only if the context and audience allow it.

Conclusion

Replacing “by the way” with professional alternatives makes your communication clearer, more intentional, and more credible. The right transition improves flow, strengthens your message, and reflects strong workplace communication skills.

Whether you’re writing emails, leading meetings, or preparing reports, these alternatives help you sound polished and confident every time.

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