Introduction
In professional communication, small phrases carry big weight—and “please note” is one of them. While it’s widely used, repeating it too often can make your emails sound blunt, outdated, or even slightly commanding. In modern workplaces, choosing a more polished alternative helps you sound respectful, intentional, and confident—without losing clarity.
This guide walks you through 20 professional synonyms for “please note”, complete with explanations, real examples, and usage tips so you can communicate smarter, not harder.
When Should You Use These Alternatives?
Not every situation needs the same tone. Choosing the right alternative depends on formality, audience, and intent.
Formal Usage
Best for:
- Client emails
- Senior leadership communication
- Legal, policy, or official notices
Semi-Formal Usage
Best for:
- Team updates
- Cross-department communication
- Professional follow-ups
Casual / Light Professional Usage
Best for:
- Internal chats
- Friendly reminders
- Ongoing collaboration
Situational Examples
- Policy update: “Kindly be advised that the policy has been updated.”
- Deadline reminder: “Please be aware that submissions close Friday.”
- Client instruction: “For your reference, the revised file is attached.”
- Internal update: “Just a reminder that the meeting starts at 10.”
20 Professional Alternatives to “Please Note”
1. Kindly be advised
Meaning: A formal way to draw attention to important information.
Examples:
- Kindly be advised that the deadline has been extended.
- Kindly be advised of the updated reporting guidelines.
- Kindly be advised that access will be limited tomorrow.
- Kindly be advised of the revised schedule.
- Kindly be advised that approval is still pending.
Why it works: Polite, authoritative, and widely accepted in formal writing.
2. Please be aware
Meaning: Gently informs the reader of something important.
Examples:
- Please be aware that processing may take additional time.
- Please be aware of the changes outlined below.
- Please be aware that this action is irreversible.
- Please be aware of the new compliance rules.
- Please be aware that availability is limited.
Why it works: Clear, neutral, and non-commanding.
3. For your information
Meaning: Shares information without demanding action.
Examples:
- For your information, the file has already been submitted.
- For your information, the client approved the proposal.
- For your information, the system will be offline tonight.
- For your information, the meeting was rescheduled.
- For your information, the budget was finalized.
Why it works: Informative and respectful.
4. For your reference
Meaning: Points the reader to supporting material.
Examples:
- For your reference, the document is attached.
- For your reference, see the notes below.
- For your reference, the policy link is included.
- For your reference, last quarter’s report is attached.
- For your reference, timelines are outlined below.
Why it works: Professional and resource-focused.
5. Kindly note
Meaning: A softer, polite version of “please note.”
Examples:
- Kindly note the updated delivery date.
- Kindly note that approval is required.
- Kindly note the changes highlighted below.
- Kindly note the revised contact details.
- Kindly note the new submission format.
Why it works: Formal yet courteous.
6. Please take note
Meaning: Directs attention clearly, often for key points.
Examples:
- Please take note of the deadline mentioned.
- Please take note of the updated policy.
- Please take note of the revised terms.
- Please take note of the schedule adjustment.
- Please take note of the instructions provided.
Why it works: Clear and assertive without sounding harsh.
7. Be advised
Meaning: Highly formal notification.
Examples:
- Be advised that approval is mandatory.
- Be advised of the updated regulations.
- Be advised that access will be restricted.
- Be advised of the deadline extension.
- Be advised that this change is final.
Why it works: Strong and authoritative.
8. Just a reminder
Meaning: Friendly way to restate known information.
Examples:
- Just a reminder that the meeting starts at 9.
- Just a reminder to submit the report today.
- Just a reminder about tomorrow’s call.
- Just a reminder that access expires soon.
- Just a reminder to review the document.
Why it works: Warm and non-threatening.
9. As a reminder
Meaning: Formal version of a gentle nudge.
Examples:
- As a reminder, submissions close Friday.
- As a reminder, approval is still required.
- As a reminder, policy updates apply immediately.
- As a reminder, attendance is mandatory.
- As a reminder, deadlines are final.
Why it works: Professional and structured.
10. Please keep in mind
Meaning: Encourages awareness without urgency.
Examples:
- Please keep in mind the revised timeline.
- Please keep in mind potential delays.
- Please keep in mind compliance requirements.
- Please keep in mind availability constraints.
- Please keep in mind upcoming holidays.
Why it works: Considerate and collaborative.
11. It is important to note
Meaning: Highlights critical information.
Examples:
- It is important to note the policy change.
- It is important to note the deadline shift.
- It is important to note budget limitations.
- It is important to note approval requirements.
- It is important to note system restrictions.
Why it works: Emphasizes significance clearly.
12. Please note carefully
Meaning: Draws attention to details requiring care.
Examples:
- Please note carefully the instructions provided.
- Please note carefully the compliance rules.
- Please note carefully the updated clauses.
- Please note carefully the submission format.
- Please note carefully the warning below.
Why it works: Signals importance and precision.
13. We would like to inform you
Meaning: Formal and courteous announcement.
Examples:
- We would like to inform you of the changes.
- We would like to inform you about the delay.
- We would like to inform you of the approval.
- We would like to inform you about the update.
- We would like to inform you of next steps.
Why it works: Polite and customer-friendly.
14. Please be informed
Meaning: Formal notification tone.
Examples:
- Please be informed that the office will be closed.
- Please be informed of the revised schedule.
- Please be informed that access is restricted.
- Please be informed of the updated policy.
- Please be informed that approval is pending.
Why it works: Clear and professional.
15. For awareness
Meaning: Brief, internal-use phrasing.
Examples:
- For awareness, the deadline has changed.
- For awareness, the system will be offline.
- For awareness, the meeting was rescheduled.
- For awareness, approvals are pending.
- For awareness, new guidelines apply.
Why it works: Efficient and modern.
16. Please observe
Meaning: Directs attention to rules or instructions.
Examples:
- Please observe the safety guidelines.
- Please observe the updated policy.
- Please observe submission requirements.
- Please observe the compliance rules.
- Please observe the notice below.
Why it works: Formal and directive.
17. Attention is drawn to
Meaning: Very formal, document-style phrasing.
Examples:
- Attention is drawn to the updated clause.
- Attention is drawn to the deadline change.
- Attention is drawn to section three.
- Attention is drawn to compliance requirements.
- Attention is drawn to the policy revision.
Why it works: Ideal for reports and notices.
18. Please take into consideration
Meaning: Encourages thoughtful review.
Examples:
- Please take into consideration the timeline.
- Please take into consideration budget limits.
- Please take into consideration availability.
- Please take into consideration feedback.
- Please take into consideration the constraints.
Why it works: Respectful and collaborative.
19. We wish to highlight
Meaning: Emphasizes key points diplomatically.
Examples:
- We wish to highlight the new policy.
- We wish to highlight upcoming changes.
- We wish to highlight compliance needs.
- We wish to highlight the revised timeline.
- We wish to highlight key milestones.
Why it works: Professional and strategic.
20. This is to inform you
Meaning: Traditional formal notification.
Examples:
- This is to inform you of the approval.
- This is to inform you about the delay.
- This is to inform you of the update.
- This is to inform you about next steps.
- This is to inform you of policy changes.
Why it works: Clear, formal, and widely accepted.
Consideration: How to Choose the Right Phrase
Before selecting a phrase, consider:
- Tone: Formal vs friendly
- Audience: Client, manager, or teammate
- Urgency: Informational vs action-required
- Context: Policy, reminder, update, or warning
- Medium: Email, report, or internal chat
Mini Examples
- Client email: “Kindly be advised that the timeline has changed.”
- Team chat: “Just a reminder—the meeting starts at 10.”
- Policy notice: “Attention is drawn to the revised clause.”
Quick One-Line Templates
- Kindly be advised of the updated schedule.
- For your reference, the document is attached.
- Please be aware that changes apply immediately.
- As a reminder, submissions close Friday.
- We would like to inform you of the update.
- Please keep in mind the revised timeline.
- It is important to note the policy change.
- For awareness, the system will be offline.
- Please take into consideration the constraints.
- This is to inform you of next steps.
Common Mistakes to Avoid
- Overusing “please note” in every email
- Sounding commanding instead of courteous
- Using casual phrases in formal documents
- Ignoring audience hierarchy
- Adding unnecessary emphasis to minor details
FAQ
1. Is “please note” unprofessional?
No, but overuse can sound blunt or outdated.
2. What’s the most formal alternative?
“Kindly be advised” or “Attention is drawn to.”
3. What’s best for internal communication?
“As a reminder” or “For awareness.”
4. Can these be used in legal documents?
Yes—especially “Be advised” and “Attention is drawn to.”
5. Should I avoid these in chats?
Use lighter options like “Just a reminder.”
6. Can I mix them in one email?
Yes, but avoid repetition.
Conclusion
Choosing the right alternative to “please note” instantly upgrades your communication. It helps you sound clearer, more respectful, and more professional—without adding unnecessary complexity. With these 20 polished options, you can tailor your tone to any situation and communicate with confidence.
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