Introduction
In professional communication, reminders are necessary—but how you phrase them can make a significant difference. A message that sounds abrupt or overly direct may unintentionally come across as demanding or impolite. On the other hand, a thoughtfully worded reminder maintains professionalism while encouraging cooperation.
The phrase “please be reminded” is often used in emails and workplace messages to draw attention to an important deadline, meeting, or task. However, repeating the same phrase can make your communication feel stiff, repetitive, or overly formal.
Using alternative expressions allows you to sound more natural, polite, and considerate, especially when addressing colleagues, clients, or team members. Whether you’re reminding someone about a meeting, requesting a document, or highlighting a deadline, the right wording helps your message remain clear and respectful.
In this guide, you’ll discover 20 professional and polite alternatives to “please be reminded,” along with explanations, examples, and tips to help you use them effectively in emails and workplace conversations.
When Should You Use These Alternatives?
Reminders are common in professional environments. However, the tone should match the relationship, context, and urgency of the message.
Formal Situations
Use more polished alternatives when communicating with:
- Clients
- Senior management
- External partners
- Vendors or stakeholders
Example situations:
- Reminding a client about an upcoming deadline
- Confirming a scheduled meeting
- Notifying someone about payment due dates
Example sentence:
“Kindly note that the submission deadline is tomorrow.”
Semi-Formal Situations
These phrases are suitable for everyday workplace communication.
Use them when writing to:
- Team members
- Colleagues
- Project partners
Example situations:
- Reminding someone about a meeting
- Following up on an assigned task
- Highlighting a project deadline
Example sentence:
“Just a quick reminder that the report is due tomorrow.”
Casual Situations
A lighter tone works best with familiar coworkers.
Example situations:
- Informal team chat reminders
- Quick task follow-ups
- Friendly meeting confirmations
Example sentence:
“Just a quick note that our meeting starts at 10.”
20 Polite Ways to Say “Please Be Reminded”
1. Kindly Note That
Meaning:
A formal and respectful way to draw attention to important information.
Examples
• Kindly note that the meeting will begin at 10 AM.
• Kindly note that the deadline for submissions is tomorrow.
• Kindly note that the office will be closed on Friday.
• Kindly note that the updated schedule has been shared.
• Kindly note that payment is due by the end of the week.
Why This Works:
It sounds polite and professional while maintaining clarity.
2. Just a Friendly Reminder
Meaning:
A warm and approachable way to remind someone.
Examples
• Just a friendly reminder that the report is due tomorrow.
• Just a friendly reminder about our meeting this afternoon.
• Just a friendly reminder to review the attached document.
• Just a friendly reminder that the deadline is approaching.
• Just a friendly reminder to submit your feedback.
Why This Works:
Soft tone that avoids sounding demanding.
3. Please Keep in Mind
Meaning:
A gentle phrase used to highlight important details.
Examples
• Please keep in mind that the deadline is Friday.
• Please keep in mind that the meeting starts at 9 AM.
• Please keep in mind that changes must be submitted today.
• Please keep in mind that the event begins promptly.
• Please keep in mind that submissions close tonight.
Why This Works:
Encourages awareness without sounding strict.
4. Just a Quick Reminder
Meaning:
A short and casual way to highlight something important.
Examples
• Just a quick reminder that the meeting starts in an hour.
• Just a quick reminder about tomorrow’s presentation.
• Just a quick reminder to review the document.
• Just a quick reminder that the deadline is today.
• Just a quick reminder about the upcoming training session.
Why This Works:
Friendly and efficient wording.
5. This Is a Gentle Reminder
Meaning:
A polite phrase used to emphasize a reminder respectfully.
Examples
• This is a gentle reminder that payment is due tomorrow.
• This is a gentle reminder about the upcoming meeting.
• This is a gentle reminder to submit the report today.
• This is a gentle reminder about the scheduled maintenance.
• This is a gentle reminder regarding the project deadline.
Why This Works:
Softens the message while maintaining professionalism.
6. Please Remember That
Examples
• Please remember that the meeting begins at 2 PM.
• Please remember that the deadline is approaching.
• Please remember that the office closes early tomorrow.
• Please remember that documents must be submitted today.
• Please remember that registration ends tonight.
Why This Works:
Clear and straightforward wording.
7. I’d Like to Remind You That
Examples:
• I’d like to remind you that the deadline is tomorrow.
• I’d like to remind you that the meeting starts at 11 AM.
• I’d like to remind you that feedback is required today.
• I’d like to remind you that the event begins soon.
• I’d like to remind you that submissions close tonight.
Why This Works:
Personal and professional tone.
8. As a Quick Reminder
Examples:
• As a quick reminder, the meeting begins at 9 AM.
• As a quick reminder, the deadline is Friday.
• As a quick reminder, documents must be submitted today.
• As a quick reminder, the training session starts shortly.
• As a quick reminder, the event is tomorrow.
Why This Works:
Short and effective.
9. Please Be Aware That
Examples:
• Please be aware that the schedule has changed.
• Please be aware that the meeting time has been updated.
• Please be aware that the office will close early.
• Please be aware that submissions close today.
• Please be aware that maintenance will begin tonight.
Why This Works:
Clear and informative.
10. Just Noting That
Examples:
• Just noting that the deadline is tomorrow.
• Just noting that the meeting starts at noon.
• Just noting that the event begins shortly.
• Just noting that the document requires approval.
• Just noting that the office closes early.
Why This Works:
Subtle and conversational.
11. A Quick Heads-Up
Examples:
• A quick heads-up that the meeting begins soon.
• A quick heads-up that the deadline is approaching.
• A quick heads-up that the office will close early.
• A quick heads-up that the report is due today.
• A quick heads-up that the event starts at 3 PM.
Why This Works:
Friendly and informal.
12. Just Bringing to Your Attention
Examples:
• Just bringing to your attention that the meeting starts soon.
• Just bringing to your attention that the deadline is tomorrow.
• Just bringing to your attention that the schedule has changed.
• Just bringing to your attention that documents are required.
• Just bringing to your attention that the report needs approval.
Why This Works:
Professional and polite.
13. Please Take Note
Examples:
• Please take note that the meeting starts at 10 AM.
• Please take note that submissions close tomorrow.
• Please take note that the schedule has changed.
• Please take note that payment is due this week.
• Please take note that the deadline is approaching.
Why This Works:
Direct but still respectful.
14. Just Checking In
Examples:
• Just checking in about the project deadline.
• Just checking in to remind you about the meeting.
• Just checking in regarding the document review.
• Just checking in to confirm the submission.
• Just checking in about the upcoming event.
Why This Works:
Friendly tone for workplace communication.
15. Friendly Reminder That
Examples:
• Friendly reminder that the deadline is tomorrow.
• Friendly reminder that the meeting starts soon.
• Friendly reminder that submissions close tonight.
• Friendly reminder that payment is due this week.
• Friendly reminder that the event begins tomorrow.
Why This Works:
Maintains warmth while reminding.
16. Just Wanted to Highlight
Examples:
• Just wanted to highlight that the deadline is tomorrow.
• Just wanted to highlight the upcoming meeting.
• Just wanted to highlight the updated schedule.
• Just wanted to highlight the submission requirements.
• Just wanted to highlight the event date.
Why This Works:
Soft and collaborative tone.
17. Please Be Advised
Examples:
• Please be advised that the meeting has been moved.
• Please be advised that the deadline is approaching.
• Please be advised that the office will close early.
• Please be advised that documents must be submitted today.
• Please be advised that maintenance will begin tonight.
Why This Works:
Formal and suitable for official communication.
18. Just to Let You Know
Examples:
• Just to let you know that the meeting starts at 3 PM.
• Just to let you know that the deadline is tomorrow.
• Just to let you know that the event begins soon.
• Just to let you know that the schedule has changed.
• Just to let you know that the report is due today.
Why This Works:
Simple and conversational.
19. A Brief Reminder
Examples:
• A brief reminder that the meeting begins soon.
• A brief reminder that the deadline is tomorrow.
• A brief reminder about the training session.
• A brief reminder that payment is due this week.
• A brief reminder that submissions close tonight.
Why This Works:
Short and professional.
20. Just a Note That
Examples:
• Just a note that the meeting starts at noon.
• Just a note that the deadline is approaching.
• Just a note that the office will close early.
• Just a note that the document needs review.
• Just a note that the event begins tomorrow.
Why This Works:
Gentle and natural phrasing.
Consideration: How to Choose the Right Phrase
Choosing the right wording depends on the situation and audience.
- Tone: Use formal phrases for clients and executives.
- Relationship: Friendly wording works better with colleagues.
- Urgency: Direct phrases are better for urgent reminders.
- Communication style: Emails often require more polished language.
- Context: Some reminders may require stronger wording.
Mini Examples
Formal:
“Kindly note that the deadline is tomorrow.”
Semi-formal:
“Just a quick reminder that the report is due tomorrow.”
Casual:
“Quick heads-up about the meeting today.”
Quick One-Line Templates
- Just a friendly reminder that the meeting begins at 10 AM.
- Kindly note that submissions close tomorrow.
- As a quick reminder, the deadline is Friday.
- Please remember that the report is due today.
- Just checking in about the upcoming meeting.
- Friendly reminder that the event starts tomorrow.
- Please be aware that the schedule has changed.
- Just bringing to your attention that the deadline is near.
- A quick heads-up that the office closes early today.
- Just a note that the meeting will begin shortly.
Common Mistakes to Avoid
- Using overly harsh or demanding wording.
- Sending reminders too frequently.
- Writing long, complicated reminder messages.
- Forgetting to include the key information.
- Using casual language in formal emails.
FAQ
1. Is “please be reminded” polite?
Yes, but it can sound formal or repetitive. Alternatives often feel more natural.
2. What is a friendlier alternative?
“Just a friendly reminder” is one of the most commonly used options.
3. What phrase works best for professional emails?
“Kindly note that” or “As a quick reminder” works well.
4. Is it okay to send reminders at work?
Yes, reminders help keep projects organized and on schedule.
5. How can I make reminders sound polite?
Use friendly phrases and keep the message short and respectful.
6. Should reminders include the deadline?
Yes, including the date or time helps avoid confusion.
Conclusion
Sending reminders is an essential part of professional communication, but the way you phrase them can shape how your message is received. While “please be reminded” is acceptable, relying on the same wording repeatedly can make your communication sound rigid or impersonal.
By using alternatives like “Just a friendly reminder,” “Kindly note that,” or “As a quick reminder,” you can keep your messages polite, clear, and engaging.
The key is choosing wording that matches the tone, relationship, and urgency of the situation. With these 20 professional alternatives, you can write reminders that feel respectful, natural, and effective—helping your communication remain both clear and courteous.
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