20+ Polite Ways to Ask Someone to Check Something Professionally 2026

Introduction

In professional and everyday communication, asking someone to check or review something can easily come across as demanding if phrased poorly. A polite, well-crafted request demonstrates respect, professionalism, and tact—while still ensuring the task gets done. Whether in emails, chats, or meetings, knowing how to phrase such requests is crucial for smooth collaboration.

In this guide, you’ll discover 20 polished, modern, and effective ways to ask someone to check something—complete with examples, tips, and practical usage advice.

When Should You Use These Alternatives?

Not all situations call for the same level of formality. Choosing the right phrasing depends on the relationship, context, and communication medium.

Formal Situations:
Use highly professional phrases for emails to clients, managers, or external stakeholders.

Example: “Could you kindly review the attached proposal?”

Semi-Formal Situations:
Ideal for colleagues, project teammates, or frequent collaborators.

Example: “Please take a look at this draft when you have a moment.”

Casual Situations:
Appropriate for internal messages, team chats, or friendly colleagues.

Example: “Hey, can you check this real quick?”

Situational Examples:

Client presentation: “Would you mind reviewing this deck before tomorrow?”
Project update: “Please check the numbers and let me know your thoughts.”
Quick team request: “Could you glance over the document when free?”

20 Polite Ways to Ask Someone to Check Something

1. Could you please review this?

Meaning: Formal and polite, requesting careful attention.

Example 1: Could you please review the budget report before submission?
Example 2: Could you please review the client proposal?
Example 3: Could you please review the presentation slides?
Example 4: Could you please review my email draft?
Example 5: Could you please review the updated contract?
Why it works: Clear, courteous, and professional.

2. Would you mind taking a look at this?

Meaning: Slightly softer and more conversational.

Example 1: Would you mind taking a look at this draft?
Example 2: Would you mind taking a look at the latest design?
Example 3: Would you mind taking a look at the report before submission?
Example 4: Would you mind taking a look at this spreadsheet?
Example 5: Would you mind taking a look at the revised proposal?
Why it works: Polite and non-demanding, suitable for semi-formal contexts.

3. Please have a look at this when you get a chance.

Meaning: Polite, non-urgent, and considerate of their schedule.

Example 1: Please have a look at this email draft when you get a chance.
Example 2: Please have a look at this proposal when you get a chance.
Example 3: Please have a look at these updates when convenient.
Example 4: Please have a look at the marketing plan when free.
Example 5: Please have a look at this presentation deck when possible.
Why it works: Respectful of their time, while still requesting action.

4. Would you kindly check this?

Meaning: Very formal and courteous.

Example 1: Would you kindly check the contract for errors?
Example 2: Would you kindly check the financial statements?
Example 3: Would you kindly check the client notes?
Example 4: Would you kindly check the draft report?
Example 5: Would you kindly check the slides before sharing?
Why it works: Elegant phrasing that conveys respect.

5. I’d appreciate it if you could review this.

Meaning: Shows gratitude in advance for their effort.

Example 1: I’d appreciate it if you could review the quarterly report.
Example 2: I’d appreciate it if you could review my draft.
Example 3: I’d appreciate it if you could review the proposal.
Example 4: I’d appreciate it if you could review these figures.
Example 5: I’d appreciate it if you could review the email content.
Why it works: Expresses both politeness and appreciation.

6. Please take a moment to look this over.

Meaning: Encourages review without pressure.

Example 1: Please take a moment to look this over before sending.
Example 2: Please take a moment to look this over and share feedback.
Example 3: Please take a moment to look this over for any errors.
Example 4: Please take a moment to look this over and confirm.
Example 5: Please take a moment to look this over and comment.
Why it works: Polite, slightly casual, yet professional.

7. Would you be able to check this?

Meaning: Polite and flexible request.

Example 1: Would you be able to check the client presentation?
Example 2: Would you be able to check the latest report?
Example 3: Would you be able to check the spreadsheet for errors?
Example 4: Would you be able to check my draft proposal?
Example 5: Would you be able to check the agenda before the meeting?
Why it works: Polite, neutral, and widely usable.

8. Could you glance over this?

Meaning: Quick, informal request for a brief review.

Example 1: Could you glance over the report before I submit?
Example 2: Could you glance over this draft and let me know?
Example 3: Could you glance over the slides quickly?
Example 4: Could you glance over my email draft?
Example 5: Could you glance over the updated plan?
Why it works: Friendly and efficient.

9. Please verify this when convenient.

Meaning: Polite and non-urgent request.

Example 1: Please verify the financial statements when convenient.
Example 2: Please verify the proposal before final approval.
Example 3: Please verify the client details when convenient.
Example 4: Please verify the content before publishing.
Example 5: Please verify these figures when free.
Why it works: Professional, respectful, and considerate of time.

10. Kindly review this at your earliest convenience.

Meaning: Formal, time-conscious request.

Example 1: Kindly review the report at your earliest convenience.
Example 2: Kindly review the project brief before tomorrow.
Example 3: Kindly review the slides before the presentation.
Example 4: Kindly review this draft at your earliest convenience.
Example 5: Kindly review the proposal before final submission.
Why it works: Respectful and professional while implying urgency politely.

11. Please double-check this.

Meaning: Polite but direct, often used for accuracy.

Example 1: Please double-check the calculations.
Example 2: Please double-check the figures in the report.
Example 3: Please double-check the email for errors.
Example 4: Please double-check the client requirements.
Example 5: Please double-check the slides before sending.
Why it works: Concise and focused on accuracy.

12. I’d be grateful if you could review this.

Meaning: Expresses appreciation while requesting review.

Example 1: I’d be grateful if you could review the report today.
Example 2: I’d be grateful if you could review the draft proposal.
Example 3: I’d be grateful if you could review my email.
Example 4: I’d be grateful if you could review these numbers.
Example 5: I’d be grateful if you could review the project plan.
Why it works: Polite, appreciative, and professional.

13. Could you confirm this for me?

Meaning: Ensures verification or agreement.

Example 1: Could you confirm the meeting time for me?
Example 2: Could you confirm the numbers in the spreadsheet?
Example 3: Could you confirm the client details?
Example 4: Could you confirm the plan before submission?
Example 5: Could you confirm the changes in the document?
Why it works: Direct but polite, suitable for confirmations.

14. Please take a look when you have a moment.

Meaning: Non-urgent, respectful of time.

Example 1: Please take a look when you have a moment at your desk.
Example 2: Please take a look when you have a moment at home.
Example 3: Please take a look when you have a moment before the call.
Example 4: Please take a look when you have a moment in your schedule.
Example 5: Please take a look when you have a moment and share feedback.
Why it works: Polite and considerate, especially in emails.

15. Would you mind verifying this for me?

Meaning: Polite request for accuracy check.

Example 1: Would you mind verifying the invoice?
Example 2: Would you mind verifying the contract details?
Example 3: Would you mind verifying the report numbers?
Example 4: Would you mind verifying the email draft?
Example 5: Would you mind verifying the project plan?
Why it works: Soft, courteous, and respectful.

16. Please review this at your convenience.

Meaning: Non-urgent, professional phrasing.

Example 1: Please review the document at your convenience.
Example 2: Please review the report at your convenience.
Example 3: Please review the slides at your convenience.
Example 4: Please review the proposal at your convenience.
Example 5: Please review the draft email at your convenience.
Why it works: Flexible, polite, and professional.

17. I would value your input on this.

Meaning: Requests feedback politely and shows respect for expertise.

Example 1: I would value your input on the strategy plan.
Example 2: I would value your input on the report.
Example 3: I would value your input on the presentation.
Example 4: I would value your input on this draft.
Example 5: I would value your input on the client proposal.
Why it works: Shows respect while requesting action.

18. Could you give this a quick look?

Meaning: Friendly and efficient, for short checks.

Example 1: Could you give this a quick look before sending?
Example 2: Could you give this a quick look at the numbers?
Example 3: Could you give this a quick look at the slides?
Example 4: Could you give this a quick look at the draft?
Example 5: Could you give this a quick look at the report?
Why it works: Casual yet polite, good for internal communication.

19. Please inspect this for accuracy.

Meaning: Formal and precise, often for technical content.

Example 1: Please inspect the financial report for accuracy.
Example 2: Please inspect the proposal for accuracy.
Example 3: Please inspect the draft contract for accuracy.
Example 4: Please inspect the data spreadsheet for accuracy.
Example 5: Please inspect the presentation for accuracy.
Why it works: Professional and detail-oriented.

20. Would you mind reviewing this document?

Meaning: Polite request for thorough review.

Example 1: Would you mind reviewing this document before submission?
Example 2: Would you mind reviewing this document for errors?
Example 3: Would you mind reviewing this document for clarity?
Example 4: Would you mind reviewing this document for approval?
Example 5: Would you mind reviewing this document before sharing?
Why it works: Respectful, clear, and professional.

Consideration: How to Choose the Right Phrase

Selecting the right phrasing depends on tone, audience, and urgency.

Tone: Formal, semi-formal, casual
Audience: Clients, managers, colleagues, team members
Urgency: Immediate, within a day, flexible
Context: Report, email, presentation, numbers, or creative work
Medium: Email, chat, text, or verbal

Mini Examples:

Formal email: “Kindly review this at your earliest convenience.”
Team chat: “Could you give this a quick look?”
Client follow-up: “I’d appreciate it if you could review this.”

Quick One-Line Templates

Could you please review this?
Would you mind taking a look at this?
Please have a look when you get a chance.
I’d appreciate it if you could review this.
Please double-check this.
Kindly review this at your earliest convenience.
Could you confirm this for me?
I would value your input on this.
Could you give this a quick look?
Please review this at your convenience.

Common Mistakes to Avoid

Using overly casual phrasing in professional emails
Being too vague (“Check this”) without context
Overloading the recipient with multiple requests in one message
Forgetting to express gratitude or politeness
Repeating the same phrase in multiple emails

FAQ

Can I use these phrases in both emails and chat?
Yes, most phrases are flexible; casual ones are better for chat.
Which phrase works best for clients?
“Kindly review this at your earliest convenience” is formal and professional.
How do I sound polite without being pushy?
Use softeners like “would you mind,” “please,” or “I’d appreciate it.”
Are casual phrases okay for internal team messages?
Yes, phrases like “give this a quick look” or “glance over this” work well.
What if I need urgent feedback?
Add urgency politely: “Please review this at your earliest convenience” or “Could you check this today?”
Can I combine gratitude with my request?
Absolutely: “I’d appreciate it if you could review this” sounds respectful and warm.

Conclusion

Politeness is key when requesting someone to check something. Choosing the right phrase strengthens relationships, maintains professionalism, and ensures smoother collaboration. With these 20 alternatives, you can confidently communicate your requests—whether in emails, chats, or meetings—without sounding pushy or abrupt.

Start using these phrases today to elevate your communication and leave a positive impression every time.

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