Introduction
In professional communication, how you ask is just as important as what you ask. A simple request like “please forward this email” can sound overly direct, repetitive, or even careless if used without thought. In formal and semi-formal settings, refined phrasing helps maintain respect, clarity, and professionalism—especially when communicating with clients, senior colleagues, or external partners.
This guide presents 35 formal and professional alternatives to “please forward this email”, each carefully explained with real-world examples and practical usage notes. Whether you’re writing an email, sending a follow-up, or coordinating across teams, these alternatives will help you sound polished, confident, and intentional.
When Should You Use These Alternatives?
Choosing the right phrasing depends on tone, relationship, and context. Here’s how to decide:
Formal Situations
Use refined, courteous language when communicating with:
- Clients or customers
- Senior management
- External stakeholders
- Legal, academic, or official contacts
Semi-Formal Situations
Balanced phrasing works best for:
- Colleagues
- Cross-department communication
- New professional connections
- Ongoing collaborations
Casual or Internal Situations
Lighter but still respectful alternatives suit:
- Internal team emails
- Familiar coworkers
- Slack or chat-based work messages
Examples of Situational Use
- Client request: “Kindly forward this message to the appropriate department.”
- Manager communication: “Please share this email with the relevant stakeholders.”
- Team coordination: “Could you forward this along to the rest of the team?”
- External partner: “I would appreciate it if you could pass this message on.”
35 Formal Ways to Say “Please Forward This Email”
Each alternative below includes meaning, five example sentences, and a note on why it works.
1. “Kindly forward this message.”
Meaning: A polite and professional request, commonly used in formal emails.
Examples:
- Kindly forward this message to the concerned team.
- Kindly forward this message at your convenience.
- Kindly forward this message to the appropriate contact.
- Kindly forward this message for further review.
- Kindly forward this message once received.
Why it works: Courteous, concise, and universally professional.
2. “Please share this email with the relevant party.”
Meaning: Specifies that the email should reach the appropriate person.
Examples:
- Please share this email with the relevant party for review.
- Please share this email with the relevant party at your earliest convenience.
- Please share this email with the relevant party handling this matter.
- Please share this email with the relevant party for approval.
- Please share this email with the relevant party involved.
Why it works: Adds clarity and avoids vague forwarding.
3. “I would appreciate it if you could forward this email.”
Meaning: Polite and respectful, ideal for formal requests.
Examples:
- I would appreciate it if you could forward this email to your team.
- I would appreciate it if you could forward this email internally.
- I would appreciate it if you could forward this email for further action.
- I would appreciate it if you could forward this email accordingly.
- I would appreciate it if you could forward this email when convenient.
Why it works: Softens the request while maintaining professionalism.
4. “Please pass this message along.”
Meaning: Semi-formal phrasing for internal or peer communication.
Examples:
- Please pass this message along to the team.
- Please pass this message along to anyone involved.
- Please pass this message along for awareness.
- Please pass this message along as needed.
- Please pass this message along once reviewed.
Why it works: Friendly yet professional.
5. “Could you please forward this email to the appropriate individual?”
Meaning: Highly formal and precise.
Examples:
- Could you please forward this email to the appropriate individual?
- Could you please forward this email to the appropriate individual for handling?
- Could you please forward this email to the appropriate individual on your team?
- Could you please forward this email to the appropriate individual for response?
- Could you please forward this email accordingly?
Why it works: Demonstrates clarity and respect.
6. “Please circulate this email.”
Meaning: Best for group or team-wide sharing.
Examples:
- Please circulate this email among the team.
- Please circulate this email for awareness.
- Please circulate this email internally.
- Please circulate this email to all relevant members.
- Please circulate this email once finalized.
Why it works: Efficient and professional.
7. “I kindly request that you forward this email.”
Meaning: Formal and courteous.
Examples:
- I kindly request that you forward this email for review.
- I kindly request that you forward this email to the concerned department.
- I kindly request that you forward this email internally.
- I kindly request that you forward this email as appropriate.
- I kindly request that you forward this email at your convenience.
Why it works: Polished and respectful.
8. “Please ensure this email is forwarded accordingly.”
Meaning: Professional and directive without sounding demanding.
Examples:
- Please ensure this email is forwarded accordingly.
- Please ensure this email is forwarded to the correct team.
- Please ensure this email is forwarded for action.
- Please ensure this email is forwarded to all stakeholders.
- Please ensure this email is forwarded as discussed.
Why it works: Clear and authoritative.
9. “Please relay this message.”
Meaning: Concise and formal.
Examples:
- Please relay this message to the relevant party.
- Please relay this message for awareness.
- Please relay this message internally.
- Please relay this message at your convenience.
- Please relay this message to your team.
Why it works: Short and professional.
10. “Would you mind forwarding this email?”
Meaning: Polite and semi-formal.
Examples:
- Would you mind forwarding this email to your team?
- Would you mind forwarding this email for review?
- Would you mind forwarding this email internally?
- Would you mind forwarding this email as needed?
- Would you mind forwarding this email once received?
Why it works: Courteous and non-forceful.
11. “Please forward this correspondence.”
Meaning: Formal and traditional wording.
Examples:
- Please forward this correspondence to the appropriate department.
- Please forward this correspondence internally.
- Please forward this correspondence for reference.
- Please forward this correspondence as required.
- Please forward this correspondence for follow-up.
Why it works: Suitable for official communication.
12. “Kindly pass this email on.”
Meaning: Polite and semi-formal.
Examples:
- Kindly pass this email on to your team.
- Kindly pass this email on for review.
- Kindly pass this email on internally.
- Kindly pass this email on as discussed.
- Kindly pass this email on when convenient.
Why it works: Friendly yet professional.
13. “Please forward this email for further action.”
Meaning: Indicates the email requires follow-up.
Examples:
- Please forward this email for further action.
- Please forward this email for further action by the team.
- Please forward this email for further action as needed.
- Please forward this email for further action once reviewed.
- Please forward this email for further action accordingly.
Why it works: Clear purpose and intent.
14. “Please share this message internally.”
Meaning: Best for organizational communication.
Examples:
- Please share this message internally with your team.
- Please share this message internally for awareness.
- Please share this message internally as appropriate.
- Please share this message internally once finalized.
- Please share this message internally for reference.
Why it works: Professional and specific.
15. “I would appreciate your assistance in forwarding this email.”
Meaning: Formal and respectful.
Examples:
- I would appreciate your assistance in forwarding this email.
- I would appreciate your assistance in forwarding this email to the team.
- I would appreciate your assistance in forwarding this email internally.
- I would appreciate your assistance in forwarding this email as needed.
- I would appreciate your assistance in forwarding this email accordingly.
Why it works: Polite and collaborative.
16. “Please forward this email to the appropriate department.”
Meaning: Direct but professional.
Examples:
- Please forward this email to the appropriate department.
- Please forward this email to the appropriate department for review.
- Please forward this email to the appropriate department as discussed.
- Please forward this email to the appropriate department at your convenience.
- Please forward this email to the appropriate department for handling.
Why it works: Clear and efficient.
17. “Kindly ensure this message reaches the intended recipient.”
Meaning: Formal and precise.
Examples:
- Kindly ensure this message reaches the intended recipient.
- Kindly ensure this message reaches the intended recipient promptly.
- Kindly ensure this message reaches the intended recipient for review.
- Kindly ensure this message reaches the intended recipient as discussed.
- Kindly ensure this message reaches the intended recipient internally.
Why it works: Emphasizes accuracy.
18. “Please forward this email as appropriate.”
Meaning: Flexible and professional.
Examples:
- Please forward this email as appropriate.
- Please forward this email as appropriate within your team.
- Please forward this email as appropriate for review.
- Please forward this email as appropriate at your convenience.
- Please forward this email as appropriate for awareness.
Why it works: Non-restrictive and polite.
19. “Could you kindly pass this message along?”
Meaning: Soft, courteous phrasing.
Examples:
- Could you kindly pass this message along to your team?
- Could you kindly pass this message along internally?
- Could you kindly pass this message along for review?
- Could you kindly pass this message along as discussed?
- Could you kindly pass this message along when convenient?
Why it works: Warm yet professional.
20. “Please forward this email for visibility.”
Meaning: Indicates informational sharing.
Examples:
- Please forward this email for visibility among stakeholders.
- Please forward this email for visibility within the team.
- Please forward this email for visibility as needed.
- Please forward this email for visibility once finalized.
- Please forward this email for visibility and reference.
Why it works: Common in corporate communication.
21. “I would be grateful if you could pass this along.”
Meaning: Polite and appreciative.
Examples:
- I would be grateful if you could pass this along to your team.
- I would be grateful if you could pass this along internally.
- I would be grateful if you could pass this along for review.
- I would be grateful if you could pass this along as needed.
- I would be grateful if you could pass this along accordingly.
Why it works: Shows respect and gratitude.
22. “Please forward this message to all concerned parties.”
Meaning: Formal group communication.
Examples:
- Please forward this message to all concerned parties.
- Please forward this message to all concerned parties for awareness.
- Please forward this message to all concerned parties as discussed.
- Please forward this message to all concerned parties internally.
- Please forward this message to all concerned parties once finalized.
Why it works: Clear and inclusive.
23. “Kindly share this email with the relevant stakeholders.”
Meaning: Professional and specific.
Examples:
- Kindly share this email with the relevant stakeholders.
- Kindly share this email with the relevant stakeholders for review.
- Kindly share this email with the relevant stakeholders internally.
- Kindly share this email with the relevant stakeholders as discussed.
- Kindly share this email with the relevant stakeholders when convenient.
Why it works: Business-appropriate wording.
24. “Please forward this email to those involved.”
Meaning: Neutral and professional.
Examples:
- Please forward this email to those involved.
- Please forward this email to those involved for awareness.
- Please forward this email to those involved internally.
- Please forward this email to those involved once reviewed.
- Please forward this email to those involved accordingly.
Why it works: Straightforward and clear.
25. “I kindly ask that you forward this email.”
Meaning: Polite and formal.
Examples:
- I kindly ask that you forward this email to the team.
- I kindly ask that you forward this email internally.
- I kindly ask that you forward this email as appropriate.
- I kindly ask that you forward this email for review.
- I kindly ask that you forward this email when possible.
Why it works: Respectful tone.
26. “Please forward this email for distribution.”
Meaning: Corporate and formal.
Examples:
- Please forward this email for distribution.
- Please forward this email for distribution among teams.
- Please forward this email for distribution internally.
- Please forward this email for distribution as discussed.
- Please forward this email for distribution once finalized.
Why it works: Clear corporate usage.
27. “Kindly forward this communication.”
Meaning: Traditional and formal.
Examples:
- Kindly forward this communication to the relevant department.
- Kindly forward this communication internally.
- Kindly forward this communication for review.
- Kindly forward this communication as appropriate.
- Kindly forward this communication accordingly.
Why it works: Suitable for official correspondence.
28. “Please pass this information along.”
Meaning: Semi-formal and versatile.
Examples:
- Please pass this information along to the team.
- Please pass this information along internally.
- Please pass this information along for awareness.
- Please pass this information along as needed.
- Please pass this information along once reviewed.
Why it works: Neutral and friendly.
29. “I would appreciate it if this email could be forwarded.”
Meaning: Polite passive construction.
Examples:
- I would appreciate it if this email could be forwarded internally.
- I would appreciate it if this email could be forwarded for review.
- I would appreciate it if this email could be forwarded accordingly.
- I would appreciate it if this email could be forwarded at your convenience.
- I would appreciate it if this email could be forwarded as discussed.
Why it works: Formal and non-directive.
30. “Please forward this message to the appropriate recipients.”
Meaning: Professional and precise.
Examples:
- Please forward this message to the appropriate recipients.
- Please forward this message to the appropriate recipients internally.
- Please forward this message to the appropriate recipients for review.
- Please forward this message to the appropriate recipients as discussed.
- Please forward this message to the appropriate recipients accordingly.
Why it works: Clear audience targeting.
31. “Kindly arrange for this email to be forwarded.”
Meaning: Formal and structured.
Examples:
- Kindly arrange for this email to be forwarded internally.
- Kindly arrange for this email to be forwarded to the team.
- Kindly arrange for this email to be forwarded as appropriate.
- Kindly arrange for this email to be forwarded for review.
- Kindly arrange for this email to be forwarded accordingly.
Why it works: Polished and procedural.
32. “Please forward this email for consideration.”
Meaning: Indicates review or evaluation.
Examples:
- Please forward this email for consideration by the team.
- Please forward this email for consideration internally.
- Please forward this email for consideration as discussed.
- Please forward this email for consideration when possible.
- Please forward this email for consideration accordingly.
Why it works: Professional and purposeful.
33. “Kindly share this correspondence.”
Meaning: Formal and traditional.
Examples:
- Kindly share this correspondence with the team.
- Kindly share this correspondence internally.
- Kindly share this correspondence for review.
- Kindly share this correspondence as appropriate.
- Kindly share this correspondence accordingly.
Why it works: Suitable for official settings.
34. “Please forward this email to ensure visibility.”
Meaning: Emphasizes awareness.
Examples:
- Please forward this email to ensure visibility.
- Please forward this email to ensure visibility among stakeholders.
- Please forward this email to ensure visibility internally.
- Please forward this email to ensure visibility as needed.
- Please forward this email to ensure visibility once finalized.
Why it works: Common in professional workflows.
35. “I would appreciate your help in sharing this email.”
Meaning: Polite and collaborative.
Examples:
- I would appreciate your help in sharing this email internally.
- I would appreciate your help in sharing this email with the team.
- I would appreciate your help in sharing this email as appropriate.
- I would appreciate your help in sharing this email for review.
- I would appreciate your help in sharing this email accordingly.
Why it works: Warm and respectful.
Consideration: How to Choose the Right Phrase
When selecting the best alternative, consider the following:
- Tone: Formal, semi-formal, or casual
- Audience: Client, manager, peer, or team
- Urgency: Immediate action vs informational sharing
- Context: Email, follow-up, update, or request
- Clarity: Single recipient vs group distribution
Mini Examples
- Client: “I would appreciate it if you could forward this email.”
- Colleague: “Please pass this message along.”
- Senior management: “Kindly ensure this email is forwarded accordingly.”
Quick One-Line Templates
- Kindly forward this message to the relevant party.
- Please share this email internally for awareness.
- I would appreciate it if you could forward this email.
- Please circulate this email among your team.
- Kindly pass this email on as appropriate.
- Please forward this correspondence accordingly.
- Could you kindly pass this message along?
- Please forward this email for further action.
- I would be grateful if you could pass this along.
- Kindly ensure this message reaches the intended recipient.
Common Mistakes to Avoid
- Using overly direct or blunt language
- Repeating the same phrase in every email
- Being vague about who should receive the message
- Sounding demanding instead of polite
- Using casual phrasing in formal communication
FAQ
1. Is “please forward this email” unprofessional?
No, but refined alternatives sound more polished.
2. Which phrase is best for clients?
“I would appreciate it if you could forward this email.”
3. What should I use for internal teams?
“Please circulate this email” or “Please pass this message along.”
4. Are passive phrases acceptable in formal emails?
Yes, they often sound more polite and respectful.
5. Can these phrases be used in chat tools like Slack?
Yes—choose semi-formal options.
6. Should I always specify who should receive the email?
Yes, clarity improves effectiveness.
Conclusion
The words you choose reflect your professionalism. Replacing “please forward this email” with a thoughtful alternative shows respect, improves clarity, and strengthens workplace communication. With these 35 polished options, you can adapt your tone to any audience or situation with confidence.
If you’d like a similar article for another professional phrase or keyword, just share the topic—and I’ll craft it in the same high-quality format.
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